Category Archives: Email Blasts

Introducing: Sliding Scale Payments

Valley Ultimate has always offered financial assistance by request or coach recommendation, but now, we wish to expand this practice in a more nuanced and far reaching way. As such, Valley Ultimate is implementing a sliding scale fee system for our programs on an exploratory basis. We are inspired by our neighbor, Boston Ultimate Disc Alliance (BUDA) and other successful ultimate organizations like Triangle Ultimate in North Carolina to embrace this equitable practice in our own financial planning. We hope to discover that this practice serves to expand and strengthen our community and extend the practice to all our future programs. 

What does this mean for registration fees?

VU will list what it costs to run the event based on a certain number of expected registrants, exact program needs, and a small margin in case of lower registration. VU will then also list what we would typically charge as a full registration fee for the event or program–that number builds in a margin to provide for possible financial assistance and long term viability and sustainability of the organization and program. VU will also list a suggested price for financial hardship. Those numbers are reference points for you to decide how much you can afford to pay. Your choices are to:

  • Pay the full registration price.
  • Pay what it costs to run the program.
  • Pay the adjusted for financial hardship price.
  • Pay more than the full registration price (Sustainer price) to pay it forward and support accessible programming through Valley Ultimate.
  • Request a full fee waiver, no questions asked.

How do I decide what to pay?

Consider whether paying the full registration would be a financial hardship or a financial sacrifice.

Financial hardship is if paying the full registration fee would be challenging to pay, but possible without impacting necessary living expenses. If it would be a hardship, consider paying the full registration fee or choosing to pay the program cost or the adjusted cost.

Financial sacrifice is if paying the full registration fee would impact your ability to pay rent, buy groceries, etc. If it would be a financial sacrifice, consider paying the adjusted cost or requesting a full waiver, no questions asked.

If the fee would be neither a hardship or sacrifice, consider paying the full amount or even paying a higher fee to pay it forward.

Consider volunteering as an alternative way to support the quality (and quantity) of Valley Ultimate programming no matter what fee level you choose to pay.

What are the costs of running a program?

Each program is a little different. The common costs are physical:

  • Field Reservation (maintenance)
  • Field Lining
  • Porta potties
  • First Aid Kits
  • Discs/Jerseys
  • Generic supplies

Other costs, depending on the program, includes personnel:

  • Trainers
  • Coordinators
  • Coaches
  • Observers

While Valley Ultimate is still primarily run on volunteer work, we strive to provide payment for these key positions and strive to expand our ability to pay the people who work to provide our programming–we can only do this through you!

This information is just the tip of the iceberg about pay what you can or sliding scale payments. We will add to this FAQ over time as we develop this practice. In the mean time, we invite you to look over the way Triangle Ultimate explains their pay what you can system.

As always, we welcome your feedback!

Responsibility, Equity and Returning to Play–COVID-19 Update–February 26, 2021

Almost a year into the pandemic we’re at the crossroads of two questions: CAN we return to play? And SHOULD we return to play? 

Valley Ultimate is just one organization in a vibrant ultimate community. We recognize that pick up games, school programs, and other organizations will make their own choices regarding return to play. As a USAU Affiliate, community leader, and resource, we offer up the following guidance. 

CAN we return to play?

 We want to support our broader ultimate community in making the safest choices possible. We hosted the Annual Meeting/Return to Play Conversation on Feb. 7th to do just that. Sharing information and helping to set up a common standard for any program choosing to play is part of Valley Ultimate’s mission to serve as a unifying community resource. Here are some of the resources and standards that we highly suggest all programs and organizers take into consideration.

  • Massachusetts Dept of Health still categorizes ultimate frisbee as a high risk sport. As of Feb. 26, 2021 the state is still in Phase 3 Part 1 (report updated Feb. 8, 2021) of reopening. As an outdoor sport, Ultimate can be active in Levels 1, 2, or 3 (as outlined in the report), assuming compliance with any local Board of Health regulations and standards on top of those in the report. For high school programs, refer to the MIAA FAQ document regarding the report for additional support.
  • USAU Return to Play Guidelines are updated as of Feb. 19, 2021. The guidelines still say to defer to local and state guidelines, suggest rules adaptations for social distancing, and setting up systems of safety protocols, including testing, temperature checks, and symptom checks. In addition, the guidelines now mandate mask wearing at all times and includes considerations regarding the vaccine.
  • Through the winter, a workgroup of Western Mass coaches created rules adaptations based on the above information. This group was led by Emeritus Board Member Jim Pistrang, coach of Amherst Regional Middle School. Explore the rules adaptations and how they might be useful for your program. VU highly suggests that any programs planning inter-community or inter-school games adopt these rules.

SHOULD we return to play?

Though each program is independent, we are all part of the same ultimate community. Almost a year ago, many of us made the choice to collectively protect our community by staying off the field. After more than 500,000 deaths nationally, we find ourselves full of hope with the gradual rollout of a vaccine, and evidence that outdoor sports can be played safely. We also find ourselves facing variants of the COVID-19 virus and an unknown timeline for adequate rollout of the vaccine. That means many of the same considerations of how each program impacts our collective safety are still at play.  

  • We still can’t ALL safely return to play right now. There are many people in our community who are at higher risk than others: essential workers who are exposed regularly; people caring for at-risk family members; people in towns with higher rates of exposure; people who are immune compromised or have pre-existing conditions that put them at higher risk; people caring for children without any of the support they usually have; people who rely on public transportation.  Adaptations lower the risk, but for many members of our community, even managed risk is too much. Just as we said in July 2020, Valley Ultimate believes that in order to return to playing ultimate as we know it, we need to be able to provide a safe environment for all members of our community.
  • COVID-19 has disproportionately affected populations of color, and only broadened the already existing resource gaps that plague the country and our sport. This stark fact compounds the risks mentioned above that mean we can’t all safely return to play, even with modifications. In our community, that impacts which programs are able to return to play, and which programs will have to stay inactive.  Ultimate is a sport and community that has always held equity at its heart through spirit of the game–the long term fallout of a season with such a stark imbalance could easily derail what progress has been made in our sport and community toward closing the resource gap.  Valley Ultimate strongly suggests programs take this into account when determining return to play, especially as we are striving to become a more anti-racist and equity driven organization.

Will Valley Ultimate return to play?

Our Board and Volunteers are still deeply considering the issues. We are hopeful that vaccine rollout, state guidelines, case numbers etc. develop in a way that we can offer programming of some kind in the late summer or fall. While our goal is to provide something (we are all desperate to get moving and see your faces again!), Valley Ultimate cannot guarantee any in–person offerings, adult or youth, at this time. Needless to say, weighing the “can” and “should” while considering the logistics and resources available to us is a complicated task. We value your input and support as we navigate this unprecedented time.

The ultimate community is still here. Last fall, VU offered the Color of Ultimate Screening Series to keep ultimate in our lives from a distance. We are continuing to develop other guaranteed COVID-friendly events we can offer–175g Disc Golf League? Trivia Night? More screenings? As before, please fill out this survey to help us choose what to offer next.

If you have questions or ideas about this guidance and our understanding of the USAU and MA state guidelines, please feel free to contact us at valleyultimateboard@gmail.com.

If you want to help VU continue to engage, support and grow the ultimate community in Western Mass, fill out our volunteer form!

If you live in a state other than MA, we urge you to look into and abide by your state’s regulations.

Please always check directly with state and local authorities for the most up-to-date information.

Western Mass is a region where the numbers of infections have decreased enough to safely open many things. Let’s enjoy and honor that privilege and continue to protect our whole community.

Stay Safe, Stay Healthy, Stay Spirited!

 

Western New England Coaching Update

Greetings Western MA MS/HS Ultimate Coaches!

We recently sent out a letter to the listed coaches/organizers for schools in Valley Ultimate’s orbit. Information in that letter came from the Annual Meeting/Return to Play Conversation on Feb. 7, 2021. If you are a coach/organizer and did not receive this email, please check our Western New England Ultimate Coaches Contact List to check that we have the most updated information. To view the full email please follow this link. 

Below you’ll find short versions of what was covered in the letter!

 

Summary of our Return to Play discussion, with helpful resources:

On Equity:

Our group acknowledged the range of program sizes and competition levels of the school programs in the Valley.  One important issue this raises is how programs can be centering equity in their planning for the spring.  For example, some smaller charter or private school programs rely on athletes who come from many different geographical areas with different COVID metrics, while other school based teams come from a single low-risk community.  Some larger or regional school programs have partnerships with their schools’ athletic departments, while others are club-based programs with fewer resources.  This range of differences is a concern as the opportunity gap will exist this spring for some to be playing ultimate while others cannot.  We ask that you consider this when planning your season events and activities.

Links, info, discussion notes and action points on COVID guidance:

Methods for Return to Play:

  • Context regarding  these Modified Rules, created by a working group led by Jim Pistrang(ARMS) this fall, and based on the above guidance. Please review!(Important: Coaches/Organizers and teams are expected to review these rules and agree to implement them for any competition that involves other schools.
  • Resources from successful socially distanced clinics.

Thinking about longer term growth and sustainability:

Financial Considerations and Small Programs Focus

  • Please contact Kyle Taylor at kyle.j.taylor11@gmail.com with specific questions on creating a “budget-neutral” program.

Small Ultimate Program Sustainability Workgroup

  • Please fill out this form to learn more and become part of a focus group for small ultimate programs in the Valley about COVID19’s impact on small programs, practice/play ideas with low numbers, and general small program concerns. This group will be coordinated by Kyle Taylor (PVPA) and Amber Tanudjaja (PVPA).

Keeping Ultimate on the Table for Administrators

  •  A letter here with talking points to bring to school administrators and athletic directors to keep ultimate as a priority during this time. Letter was drafted by Lee Feldscher (Northampton High School) let us know if there are any other resources you might need to engage your school in keeping an ultimate program available for young athletes. 

USAU Coaching Requirements Updates & Virtual Coaching Clinic Sessions:

Networking/Scheduling Survey Coming Soon

  • In the meantime, here are some questions to explore with your program and organizers while you plan for this spring:
    • Will your school field an ultimate team this spring?  
    • Will your program be intramural?
    • Which competition divisions/levels of play will be organized at your school this spring?
    • Will your team be able to travel?  
    • If so, what kind of travel accommodations does your school provide (and would therefore restrict/enable travel for competition opportunities)?
    • Will your school season run mid-March through May or late-April through June?